This process refers to the purchase of fixed asset.

Common Business Requirement

Generally, assets must be purchased via purchase order. Assets are purchased directly via the Fixed Assets module only in exceptional cases e.g. urgent acquisition.

If asset is purchased via purchase order, capitalization date will be the goods receipt date and capitalized amount will be the invoice receipt amount. When goods receipt for the fixed asset is posted, there is no accounting entry. When the invoice verification is posted, the asset is debited and vendor is credited. The process is the same for imported assets.

Where asset is purchase directly via the SAP Fixed Assets module, standard external acquisition with vendor functionality will be used to debit asset and credit vendor. If many fixed assets are purchased from the same vendor, then the acquisition with automatic offsetting entry function will be used. This function allows the entry of multiple asset numbers on the same screen and will debit asset and credit a predetermined clearing account. Thereafter, the asset acquisition posted with clearing account function will be used to post the vendor invoice where the clearing account will be debited and cleared and the vendor account credited. The acquisition with automatic offsetting entry function should also be used where the asset arrived before the invoice. As the invoice has not yet been received, the credit entry is posted to the clearing account. When the invoice is received, then the asset acquisition posted with clearing account function will be used to post the vendor invoice where the clearing account will be debited and cleared and the vendor account credited. Credit memo for fixed asset will be posted via the credit memo functions in the Fixed Asset module.

For subsequent acquisitions, countries will decide if capitalization should be to the same main asset number (where the subsequent capitalization will be depreciated based on the depreciation key and useful life of the main number) or a new sub number (where different depreciation key and useful life should be defined).

Gross Book Value and Accumulated Depreciation Account Determination

Basically, for different asset classes, the GL accounts will be different. For the same asset class, the account determination will be different for different depreciation areas.

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